Guidelines

Application Package

Please fill out each form entirely, as only completed applications can be considered.

A completed application package must include the following:

  1. Completed CTF Application Form (with all questions answered)
  2. Abstract (maximum of one page submitted through the application)
  3. Letter of acceptance from conference organizers (submitted through the application)
  4. Emails from your DGS confirming you are in good academic standing and your advisor confirming they support your attendence at the conference. 

PLEASE DO NOT include CVs, conference programs, a copy of the paper or poster to be presented, bibliographies and other materials that are not items 1-3 as listed above. 

Applicants will be penalized for grossly overestimating their conference costs.

Submission Dates and Information

See the main CTF page for the current application dates.

You are able to apply for funding through the CTF when you can provide a completed application, and it is within 1 year of the conference occurring. 

If your CTF application is deemed ineligible, you are still eligible to apply in the future, but you will have to submit a new application package. To be able to do so, please email ctf@yale.edu so that your previous application can be removed from the system to allow for you to re-apply during the same fiscal year. 

Amount of Funding

The maximum award to one application is $750 for candidates and $500 for students who have not advanced to candidacy. 

Disbursal of Funds

All CTF awards are disbursed through the Graduate School and information regarding how to access the funds will be included in the award letter if you are awarded a CTF. 

Responsibility of CTF Recipients

Applicants should only apply for the CTF if the cost of conference attendance is greater than what can be provided by departmental and advisor funds.  

By accepting money from the CTF, a recipient agrees that the money will be used solely for the conference indicated on the original CTF application form.

If there are any changes to the recipient’s plans to attend the conference, the recipient agrees to immediately notify the CTF Director in order to review the particulars of the case.

If a recipient no longer needs the full amount of their CTF award, the recipient agrees to notify the CTF Director of the amount that is actually necessary based on the actual money spent.

Notification and Publicity

Applicants will receive notification from the GSA via email.

The GSA will post the following information on the GSA website: list of recipients, conference attended, and the title of paper or poster.

The amount awarded to a recipient will not be made public.

Submitting Applications

The collection of applications will occur through the Yale Grants and Fellowship portal. 

All questions requiring a file to be uploaded should be uploaded as a PDF (.pdf). In addition the file names should be named using the following conventions: Firstname_Lastname_acceptance.pdf for the conference acceptance letter and Firstname_Lastname_abstract.pdf for the abstract to be presented.

Questions and Contact Information

Please take a look at the CTF FAQ page.

For further information, please contact the CTF Director, Jo Machesky at ctf@yale.edu.