Conference Travel Fellowship

GSA Conference Travel Fellowship

PhD students may apply for up to $800 to support travel to recognized professional conferences and academic meetings as a program participant presenting on a non-international topic. The grant supplements funds that the student can receive from their home department or from the conference if it provides travel subsidies.

Note: Application opens on September 1

Eligibility

This grant is available to PhD students in programs in the Humanities, Sciences, and the Social Sciences. PhD students in years 3–5 of their program have priority for funding; students in years 1–2 and 6 are eligible to apply for funds subject to availability (see below for further information on eligibility). Students presenting on an international topic are not eligible for this award and instead should submit an application for the MacMillan Center International Conference Travel Grant.

Graduate Student Assembly Conference Travel Fellowships will be awarded on a rolling basis until funds are exhausted.

Full Details:

PhD students may apply to support travel to recognized professional domestic or international conferences as a presenter (session chair or discussant; presentation of a paper or poster). The student’s presentation must be on a non-international topic. Students presenting on international topics should instead apply to the MacMillan Center International Conference Travel Grant. 

Each PhD student can apply for one GSA Conference Travel Fellowship per cycle from September 1–June 15. Students who receive a GSA CTF award may apply again in future years but will only receive funding provided all first-time applicants can be accommodated.

The application closes each fiscal year on June 15 and cannot open again until fresh applications have been generated (typically on September 1). Students planning to present at a conference in the summer months should apply on or before June 15. If they are unable to do so, they should e-mail ctf@yale.edu prior to the June 15 deadline for guidance.

Funds will be processed and disbursed as a reimbursement after the necessary receipts and a copy of the student’s official award letter have been forwarded to their departmental operations manager. Receipts must be submitted within 45 days of completing travel.
 

Special Eligibility Note:

The GSA CTF is open to PhD students enrolled in the Graduate School of Arts and Sciences.

Due to high demand and to ensure equitable access to CTF funding:

  • PhD students in years 3–5 of their programs have priority for funding.
  • Students in years 1–2 and 6 are then eligible for funding if funds are available.
  • Students who receive a GSA CTF award may apply again in future years but will only receive funding after all first-time applicants are accommodated.
  • Students beyond year 6 are not eligible for GSA CTF funding.
  • Graduating students are not eligible for a GSA CTF award if their proposed conference dates occur after their degree conferral.

Restrictions to Use of Award:

GSA CTF funds can cover the conference registration fee, transportation, and lodging costs only.

For virtual conferences, only the registration fee will be reimbursed.

This grant cannot be used to pay for language or other courses, trainings, job interviews, or workshops.

Additional Resources on Campus:

1. Department of Political Science Conference Travel Award
2. Center for the Study of Race, Indigeneity, and Transnational Migration (RITM) Conference Travel Award
3. South Asian Studies Council Conference Grant for Graduate Students
4. MacMillan Center International Conference Travel Grants
5. Council on Latin American and Iberian Studies - Fall Semester, Winter and Spring Break Travel/Conference Award
6. European Studies Council - Fall Semester, Winter and Spring Break Travel/Conference Award